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CAA Election Rules

Download the Complete Election Packet

ELECTION RULES ADOPTED SEPTEMBER 9, 2006 
BY THE CITADEL ALUMNI ASSOCIATION BOARD 

  1. All candidates for election to any office by the membership of the Citadel Alumni Association (CAA) must file a nomination petition with the CAA by the declared date.  Nominations must have ten signatures as required by the CAA Bylaws.  Nomination petitions must be signed by Association members.  The CAA office will certify a nomination to the Election Committee chairman once 10 valid member signatures have been received.

  2. Nomination petitions for district directors must be signed by Association members from the district for which candidates are seeking election. Signatures may be signed in person or via FAX.

  3. The CAA will establish and maintain a Candidates for Election web page.  It will list all positions to be voted on at the next election. As candidates for an office are certified as nominated, their names will be listed under the position for which they are running.  Each candidate’s name will be set up as a hyperlink to the candidate’s personal web site.

  4. Candidates are prohibited from using logos associated with the college or any of its agencies (i.e., The Brigadier Foundation, The Citadel Alumni Association or The Citadel Foundation) in, or on, any of their campaign material or web sites.

  5. Candidates are responsible for any letters written in their behalf and must receive the WRITTEN consent of any person endorsing their campaign. Copies of the written consent will be maintained on file by the CAA.

  6. A mailing list of alumni eligible to vote for a candidate will be available to that candidate for his or her campaign purposes only. Upon request by the candidate, this mailing list may be arranged by alphabet, Zip Code or other order, and will be prepared as a list, mailing labels or in any other form requested by the candidate, if possible. All actual costs for the production and delivery of the mailing list, plus a nominal administrative charge, will be paid by the candidate.  Call the CAA office for prices.  The Association prohibits the use of these mailing lists for any other purpose than the current CAA election campaign.

  7. E-mail addresses will not be provided to candidates.  For e-mail campaigning, the CAA office will send out one broadcast e-mail for each candidate.  Each broadcast email is limited to 500 words per mailing.  Other CAA broadcast e-mail capabilities will not be used to solicit support for any candidate.  NOTE:  The use of the Alumni Directory for contact information for mass mailings (e-mail or postal) is prohibited by federal copyright and privacy laws.

  8. A biographical profile on each candidate will be prepared by the candidate according to a format provided by the CAA office. This biographical profile will be mailed with the ballots.  Each candidate will be allowed a maximum of one page (8.5” x 11”) to list his or her credentials.  The candidate may include, within the one page profile, a personal campaign statement of not more than 100 words.  Biographical profiles must be received by the Alumni Office one week following the filing deadline.

  9. Ballots will be counted on the Thursday of Parents Day weekend and ballots will be mailed 35 days prior to the Friday of Parents Day Weekend. The deadline for receipt of ballots will be the Monday prior to Parents Day weekend.

  10. Each candidate may have a representative at the actual counting of the ballots.

  11. The Election Committee will provide a set of these election rules to each candidate.  Any alleged violation(s) of the election rules will be dealt with according to the procedures for violation and appeals attached below.

  12. Each candidate will sign a statement certifying that he has received a copy of the above rules.

Procedures for Violation and Appeals

Violations:  A candidate shall file a written petition with the chairman of the Election Committee alleging any violation of the election process setting forth the facts related thereto.  The chairman will forward the petition within five days of receipt to the committee members, the executive director, and the party alleged to have been the violator.  Within ten days of receipt, the alleged violator may file a written response with the committee chairman which will be forwarded to the committee members, executive director and petitioner.  Within thirty days thereafter the committee will conduct a hearing at which both parties will be allowed to present testimony, witnesses and evidence.  The committee chairman will preside and the proceedings will be conducted by Robert’s Rules of Order.  The committee will render a written report to the Board within five days of the hearing, setting forth separate findings of facts and a remedy.  If there is no appeal, the report will be deemed to be accepted by the Board.

Appeal:  Within five days of receiving the report, any party may appeal to the Board by filing a written statement with the President setting forth any error made by the Election Committee and presenting information to amend the error.  The Board will hold a special meeting within thirty days (with 15 days advance notice by mail) to consider the report and the statement of appeal and render a decision.  Both parties and the Election Committee may have a representative at the special meeting to make a brief statement of their positions and to respond to questions.  The written decision of the Board to be final.

 

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